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Undergraduate Forms and Checksheets


Student Forms

Please note that all forms require basic student information such as your full name, ID number, name of academic advisor, major, anticipated graduation year, etc.

  • Submit all electronic forms and any applicable supporting information by following the instructions below.
  • We no longer accept any university, college, or departmental forms via email.
  • Use the FERPA-compliant systems in the appropriate dropdowns below to submit all forms and supporting documentation.

Use this form to add or drop a College of Agriculture and Life Sciences minor. Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

Use this form to request permission to add or drop a secondary major in the College of Agriculture and Life Sciences. If you are a CALS major and you want to add a major outside of the College of Agriculture and Life Sciences, you will need to go to the College of the secondary major you plan to add. Students will receive confirmation that the submission has been received and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

Use this form to request permission to ADD an Option to your Primary or Secondary College of Agriculture and Life Sciences major. This form is to ADD an option, if you wish to DROP an option at the same time, you will need to complete the DROP option form. Students will receive confirmation that the submission has been received and another confirmation when the process has been completed. If further information is needed, the student will be contacted.




If you would like to request an advisor change, please complete this form.  Students are allowed to change their advisor one (1) time per academic semester.






The School of Animal Sciences offers Graduation Analysis as a recommended service for students to evaluate academic plans and establish objectives for on-time graduation.  If there are any concerns regarding your academic progress towards degree completion, you and/or your advisor are strongly encouraged to request a graduation analysis.  Please complete this form to apply for Graduation Analysis.

If you choose to upload your Restricted Electives Contract, blank forms for your declared option can be found below:

Once you have applied for Graduation Analysis, our advisors will evaluate your course plan, and one of us will contact you to schedule your Graduation Analysis appointment.

If you have any questions regarding this process, please email ansci@vt.edu.

  1. To prepare to fill out this form, reference the Steps to Transfer Credits guide. It contains information on how to use the Virginia Community College System (VCCS) guide and the Transfer Equivalency Database (TED).
  2. Download this PDF to your computer.  Complete the form and sign it using Adobe Acrobat Reader (free download; don’t download any other offers).
  3. Save the completed form to your computer.
  4. Submit the completed form to the School of Animal Sciences Tiny URL.

    NOTE: Include the syllabus/syllabi if the course(s) was/were NOT found in the VCCS guide or the TED. This process must be done BEFORE taking the course(s) you would like to transfer.
  5. The School of Animal Sciences processes the request and submits to the CALS Academic Programs office. CALS approves or denies the request and contacts the student.

If you have questions about this process, please contact ansci@vt.edu.

This form is used by the College of Agriculture and Life Sciences student who wishes to request an exam change due to having three or more exams within a 24-hour time period or two exams at the same time. Students should discuss their exam conflicts with their instructor(s) prior to completing the Change Final Examination Time form. The academic Dean’s Office nor the instructor will allow an exam change due to travel, business, or family plans. Please do not ask.

Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

 






A request to change a course grade option prior to the published deadline please see the academic calendar. Contact the Office of the University Registrar by email to process a change of grade mode prior to the 5pm deadline.

To review the P/F grading policy, visit undergradcatalog.registrar.vt.edu/2021/grades. It is the student’s responsibility to read and understand the guidelines for the P/F grading option.




This form is for APSC majors only.

If your date of entry (catalog year) is BEFORE Fall 2023, AND you plan to graduate AFTER Spring 2024:

You are eligible to change to the "No-Option" APSC degree requirements that went into effect for students entering VT in Fall 2023. If you would like to do so, please complete this form.

Before you complete the form requesting the change, you must complete the following:

  1. Run a "What-If" DARS report using the Fall 2023 catalog year to make sure you can complete your degree on time. See "What-If DARS instructions.
  2. Talk to one of the Undergraduate Education Office advisors (Dr. Bedore, Dr. Eversole, Dr. Heiderscheit, or Dr. Wood) about the pros and cons of changing degree requirements. (View instructions for setting up an appointment using Navigate's "Explore Majors" option, if needed.)



  1. You will have more flexibility in Pathways 3 (one required AAEC/ECON course instead of two) and the courses you choose outside of the degree core.
  2. ALS 3304 is not a degree core required course (but still is a prerequisite for the production courses- you will need instructor permission to waive it).
  3. You are not required to take a specific set of pre-vet courses that may or may not meet the requirements of the vet schools you are interested in applying to.
  1. You will be giving up your Option and Emphasis.
  2. You will not have the fallback of taking a regular course to complete your experiential learning requirement (no substitutions for capstone experiences).
  3. If you are doing the Pre-Vet Option, you are responsible for making sure you complete all the courses needed to apply to the vet schools of your choice.

 *** NOTE: If you change to the new requirements and decide later you have made a mistake, you are allowed to change back to your original catalog year, but that change is IRREVOCABLE. You cannot ask to change again. ***

If you have questions regarding this process, please reach out to ansci@vt.edu.

Do you have credit of a course that is not showing as meeting a degree requirement when you run your DARS report? Example. You have transfer credit for MATH 1225 but your DARS report shows you are missing MATH 1014/MATH 1025. If so, you can ask for a course substitution by completing a course substitution form.

Please keep in mind:

  1. First look at the list of acceptable substitutions, available here or on the course substitution form. If your course is listed there, simply complete and submit the form. The substitution will be processed and your course will show up correctly in DARS. ALLOW TWO WEEKS (10 BUSINESS DAYS) for the substitution to be processed before contacting ansci@vt.edu to check on its status.
  2. If your course is not on the list, you will have to explain why you think credit should be granted and provide a syllabus for your course. ALLOW FOUR WEEKS (20 BUSINESS DAYS) before contacting ansci@vt.edu to check on its status. If the request is approved, the course will show up correctly on DARS. If it is denied, you will receive an email with that information.






Use this form to request permission to DROP an Option to your Primary or Secondary College of Agriculture and Life Sciences major. This form is to DROP an option, if you wish to ADD an option at the same time, you will need to complete the ADD option form. Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

 

If there are no seats remaining in a course taught by an instructor in the School of Animal Sciences (ALS, APSC or DASC), but you would like to have the chance to be added, please fill out the Force-Add Request form.

This does not guarantee you a seat, however, students are ranked based on priority and need, and added appropriately. It is not first-come/first-served, it is based on your individual need for the class compared to others who have made the same request.

FAQs about Force-Add

No, submitting the Force Add Request form does NOT guarantee you will be added to the course. If a student is currently enrolled in a prerequisite course or does not yet meet the credit hour threshold, their request will not be considered until credit for the prerequisite(s) and current term’s courses have been awarded. Valid requests are considered but there is no guarantee you will be added to the course you are requesting.

The fastest way to be added to a APSC/DASC/ALS course when you’re currently enrolled in the prerequisite or do not yet meet the credit hour threshold for the course is to wait until you have been awarded credit for the prerequisite or the current term’s courses (once current term final grades have been completed) and add the course via Drop/Add. If there are no seats remaining in the course at this time, students may complete the School of Animal Sciences Force Add/Wait List Request Form to be added to the waiting list for the course(s). We also recommend you use Course Pickle or a similar program to watch for seats that open if someone drops the course. You may be able to add yourself before the force add request can be considered.

Courses taught by School of Animal Sciences professors are the only courses to which we can potentially force add students.

We cannot force add students to courses being taught by instructors outside the School of Animal Sciences. Please refer to Force-Add Procedures for details regarding other departments .





Students may submit force add requests and be added to courses through the first five days of classes (fall and spring). Unfortunately, we cannot provide an exact time frame before that point by which students can expect to know whether they have been added to a course, as it is dependent upon the requests received and the priority level of the requests.  Requests from students who are graduating sooner will be prioritized. Students will not be notified that they have been force added to a course; students should continue to check their schedule in Hokie Spa to see if their request has been processed. However, if a request CANNOT be processed for any given reason, students will be notified via email.

This form is used by the College of Agriculture and Life Sciences undergraduate students who need to request an incomplete grade in one of their courses. A grade of “I” (Incomplete) may be given when, for a reason satisfactory to the instructor, the requirements of the course have not been complete. Students should consult with their instructor prior to filling out this form. Forms will be returned to the Dean for the college for the COURSE, not the student’s major.






  1. To prepare to fill out this form, reference the Independent Study/Undergraduate Research Process Checklist.
  2. Download this PDF to your computer.  Complete the form and sign it using Adobe Acrobat Reader (free download; don’t download any other offers). The PDF must be TYPED. Documents that are handwritten will not be accepted.
  3. Save the completed form to your computer.
  4. Submit the completed form to the School of Animal Sciences Tiny URL.
  5. The School of Animal Sciences Undergraduate Education Office will review the form and assign a CRN. Forms that require revision will be returned.
  6. Once approved, the student will be added to the course, which will show up on their schedule.
    NOTE:     Students may only earn 6 total credits of Undergraduate Research and 6 total credits of Independent Study for a TOTAL of 12 hours. These limits may apply to all Independent Study and Undergraduate Research courses across all departments. Students may not enroll in additional Independent Study/Undergraduate Research credits once these thresholds have been reached.

If you have questions about this process, please contact ansci@vt.edu.


Use this form to request permission to late add/drop a course or change grade mode after the  published deadlines. Extenuating circumstances are required for a request to be considered. Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

An overload request is used when student wish to take above the maximum number of hours in a specific term. Use this form if you would like to take over 19 credits in the fall or spring semesters, over 6 credits in the winter session, or 18 credits in the summer session. Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.

 

Virginia Tech Students are expected to make consistent progress toward the completion of their degree. However, the University understands that there are circumstances where a student may find it necessary to withdraw/resign from the University during a given semester.  Withdrawing means dropping ALL courses for the semester on or before the first day of classes. Resigning means dropping ALL courses for the semester after the first day of classes. 

It is strongly recommended to consider any potential impacts of withdrawing/resigning for the semester prior to submitting this form, and students facing extenuating circumstances that are compromising the completion of their academic responsibilities must email calsap@vt.edu to meet with the Academic Programs Office. Submitting this form will not count towards any applicable 'W' (undergraduate) or 'WG' (graduate) grade limits. Please consult your academic advisor before filling out this form.

 






Withdrawal (W) Grade Request (Submittable)” “Course Withdrawal (“W” grade) is available after the last day to drop a course through the last day of classes for each term. A final grade of a “W” is awarded for each course where a Course Withdrawal is applied. Students are permitted to Course Withdraw from up to three courses during their academic career at Virginia Tech.

This form is used for students in the College of Agriculture and Life Sciences (regardless of which department is teaching the course) that are seeking to apply for a W grade for a course in the current term. Students will receive confirmation that the submission has been received, and another confirmation when the process has been completed. If further information is needed, the student will be contacted.