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Undergraduate Education Office

The How-to Guide

The information below provides instructions and tips related to many topics you have questions about and are expected to know at the conclusion of the first year. Please review the information and reach out to the advising office at ansci@vt.edu if you have any questions.

Any currently enrolled Virginia Tech student planning to transfer courses from a Virginia Community College should follow the steps below. You can also view the Steps to Transfer Credit infographic for a visual step-by-step process.

Step 1: Review the VCCS Guide to determine course equivalents

Step 2: Use the VCCS Course Search to see which VCCS sites teach the course equivalents

Step 3: Complete the Authorization of Transfer Credit form

Step 4: Submit the Authorization of Transfer Credit form to the School of Animal Sciences

NOTE: This must be done BEFORE taking the course(s) you would like to transfer. The School of Animal Sciences processes the request and submits it to the College of Agriculture and Life Sciences (CALS). CALS approves or denies the request and contacts the student.

Step 5: Sign-up and complete the course(s) -- a grade of a "C" or better is required in any course to receive transfer credit

Step 6: Upon completion of the course(s), have the Registrar at the community college send your official transcript to the Office of the University Registrar at Virginia Tech. Official transcripts can be sent electronically through Parchment or to the following address:


Office of the University Registrar
Student Services Building, Suite 250, Virginia Tech
800 Washington St, S.W.
Blacksburg, VA 24060-0134

You can view accepted credit on Hokie Spa.

Grades:

Transfer and Other Additional Credit:
If the transfer credit does not show up within a month after requesting the official transcript, please contact transfercredit@vt.edu

 

Any currently enrolled Virginia Tech student planning to transfer courses from a non-Virginia Community College within the United States should follow the steps below. You can also view the Steps to Transfer Credit infographic for a visual step-by-step process.

Step 1: Review the Transfer Equivalency Database (TED) to determine if the course has been previously evaluated and accepted for equivalency. If you need help using the TED, download the How to Use the Transfer Equivalency Database instructions.

Courses may or may not be in the TED. If you do not find an equivalent in the TED, make sure to upload the appropriate syllabus/syllabi for the course(s) you are interested in taking in Step 3.

Step 2: Complete the Authorization of Transfer Credit form

Step 3: Submit the Authorization of Transfer Credit form to the School of Animal Science. You MUST upload the syllabus/syllabi if the course(s) you plan to take are not in the Transfer Equivalency Database.

NOTE: This must be done BEFORE taking the course(s) you would like to transfer. The School of Animal Sciences processes the request and submits it to the College of Agriculture and Life Sciences (CALS). CALS approves or denies the request and contacts the student. If approved, proceed to Step 4. If not approved, you will need to search for a different institution offering your desired course.

Step 4: Sign-up and complete the course(s) -- a grade of a "C" or better is required in any course to receive transfer credit.

Step 5:  Upon completion of the course(s), have the Registrar at the transferring institution send your official transcript to the Office of the University Registrar at Virginia Tech.  Official transcripts can be sent electronically through Parchment or to the following address:

Office of the University Registrar
Student Services Building, Suite 250, Virginia Tech
800 Washington St, S.W.
Blacksburg, VA 24060-0134

You can view accepted credit on Hokie Spa.

Grades:

Transfer and Other Additional Credit:
If the transfer credit does not show up within a month after requesting the official transcript, please contact transfercredit@vt.edu

 

Any currently enrolled Virginia Tech student planning to transfer courses from an institution outside of the United States should follow the steps below.

Step 1: Register for a My Study Abroad account.

NOTE: Without registration the Registrar will not accept your transcript from abroad. You may also jeopardize the release of your financial aid.

Step 2: Review the Transfer Equivalency Database to determine if the course has been previously evaluated and accepted for equivalency. If you need help using the TED, download the How to Use the Transfer Equivalency Database instructions.

Step 3: Complete the Authorization to Take Courses Abroad form (instructions and transfer credit policies are on the form). For SAS students (APSC and DASC), work with Dr. Wood (piglady@vt.edu) to complete the form.

Step 4: Submit the Authorization to Take Courses Abroad form through your study abroad account.

NOTE: The Global Education Office does not accept forms through email.

Step 5: You may have to submit additional documentation if the course(s) was/were not found on the Transfer Equivalency Database.

For more information, look under "Transfer Credit" on the Global Education’s Office website.

 

  1. Courses will be transferred as equivalent Virginia Tech courses as determined by the appropriate Virginia Tech department. If there is no equivalent Virginia Tech course, transfer credit may be awarded as a Free Elective (e.g. VT 1XXX).
  2. Courses in which a grade of a C or higher is earned are considered for transfer (Pass/Fail courses will not transfer). Only the credits will transfer, grades do not.
  3. Courses taken as Credit-by-Exam or as Advanced Standing at another institution do not transfer.
  4. Home study or correspondence courses do not transfer.
  5. A course passed at Virginia Tech takes priority over an equivalent transfer course, regardless of when the transfer course is taken or the grade earned. Courses that duplicate previously studied material will not transfer.
  6. Students may transfer up to one-half of the credits required for their degree program from any combination of 2-year schools.
  7. There is no limit to the number of credits transferred from a 4-year school, however a minimum of one-fourth of the credit for the respective degree must be earned at Virginia Tech.
  8. Of the last 45 semester hours before graduation, a maximum of 18 semester hours may be transfer hours.
  9. Courses taken elsewhere during periods of academic suspension will not transfer to Virginia Tech.

Specific transfer questions should be directed to the SAS Transfer Specialist:

Your assigned advisor may be found on Hokie Spa or Navigate.

If using Navigate, scroll down to "Your Success Team" on the right-hand side.

As a SAS student, you are required to meet with your advisor during course request each semester. You are also encouraged to meet with your advisor anytime you have academic concerns and need career advice.

HokieGPS is a tool that allows you to plan your entire college education before it even begins and accommodate changes as they become necessary. It can help you to identify flexibility in your schedule, so that you can "create room" for double majors, minors, research, co-ops, education abroad, co-curricular activities, and more. 

This advising tool is a great way to plan ahead for the next semester, next year, or next four years. The software provides an option for students to choose how they will fulfill their General Education courses and even plan ahead for courses towards their major. Academic advisors can double check a student's work and this is a great collaborative tool for advising sessions. To create and read your HokieGPS, find the instructions on this website.

https://www.cals.vt.edu/content/dam/cals_vt_edu/academic-programs/Student-Forms-2019/Authorization-to-take-courses-abroad_05_2018.pdf

Once you have completed 78 credits, you are eligible to apply for Graduation Analysis. It is STRONGLY RECOMMENDED for all APSC curriculum students to complete Graduation Analysis.

After the Graduation Analysis form has been completed, one of the Advisors in the Undergraduate Education & Advising Office will contact you to schedule your Graduation Analysis meeting.  If you have any questions regarding this process, please email ansci@vt.edu.

You should Apply for your Degree BEFORE your graduation analysis meeting. (See below.)

  • Applying for your degree tells the Registrar when you intend to graduate, and begins the process of auditing your transcript to make sure you are meeting graduation requirements. 

  • Students should apply for their degree by the start of the first semester of their Junior year.

A dual degree means that a student completes an additional 30 credits over the minimum required for the first degree. The student will receive a separate diploma for each degree. A double major means that a student has completed the requirements for two degrees, but did not complete an additional 30 credits. The student will receive a diploma for the primary major and a certificate for the second major.

  • The difference between a dropped (web drop) and course withdrawal (W grade policy) is: A web dropped course is removed from your schedule and does not stay on your official transcript. There is no limit to the number of drops during your academic career at VT. You must web drop a course by the deadline specified on the Add/Drop Calendar. If dropping a course will reduce your credits below full time (12 credits), you should meet with your academic advisor, financial aid, and housing.

    When you use the W Grade Policy/withdraw from a course, it remains on your transcript with a grade of “W.”  You are only allowed to use a W grade for three (3) courses during your academic career at VT. You should discuss the implications of either dropping a class or using a W grade with your academic advisor. If you are receiving financial aid/scholarships, you should also discuss the implications with the financial aid office.

Students cannot drop the last of their hours in a given term via Hokie Spa.  To withdraw/resign from your classes, please follow the Student Withdrawal/Resignation process.

Students with 3 or more final exams scheduled within 24 hours or exams with conflicting times may fill out a Request to Change Final Examination Time form on the CALS Student Forms website.